Moving offices can be a daunting task, but enough can't be said about having a well thought out plan in place. Some of the key action items in an office move are outlined below.

PRIOR TO THE MOVE

• Select a move coordinator
• Evaluate telecom/data needs and hire telecom contractor to cable/wire facility
• Order new phone and fax lines and numbers. Order long distance service.
• Hire a mover ensuring that they are adequatly insured and bonded
• Order internet/data service
• Order furniture
• Purchase general liability/business insurace in conformance wit lease agreement
• Obtain necessary business licenses and permits
• Order signage for new location
• Hire janitorial/cleaning service
• Order change of address labels
• Assign office space
• Send change of address to all vendors, clients, service providers, etc.
• Update your web site
• Order Alarm Service, CCTV, Keys, Access Cards
• Arrange for vending machines, coffee services
• Order checks, update financial documents and records
• Inventory, tag, and track computes, IT equipment, and existing furniture
• Obtain moving materials, pack up common areas, and tag
• Assign new phone numbers, extensions
• Notify post office of change of address
• Order new stationry, business cards

IMMEDIATELY PRECEDING THE MOVE

• Pack up desks, personal spaces
• Take down furniture
• Empty, defrost furniture
• Back up computers
• Label everything
• Reserve freight elevators and loading docks
• Distribute new keys, cards

MOVING DAY

• Post signs for movers
• Protect main moving paths
• Move plants
• Set up a lost and found
• Clean out old office
• Document move with pictures of new and old space and move-in and move-out conditions

FOLLOWING THE MOVE

• Collect old keys, access cards
• Perform cleaning of spaces
• Contact landlord about security deposit
• Schedule security and phone training
• Periodically visit old office space to pick up mail